WordPress User Roles And Permissions
November 16, 2020 Sanjay Dabhoya

WordPress supports a user role management system that illustrates the different things a particular user can perform on your website. Understand the WordPress user roles and permissions that helps you to manage your business in a better way.

If you have multiple users in charge of running your website, then things get even more complex on a team where every person has all the permissions (including undesired). So, you have to find a way to control what each of these users can and can not be permitted for. This is the reason WordPress User Roles are a requisite.

In this article, we will explain WordPress user roles and their importance, the default user roles that come with your WordPress installation. Then, we will walk you through how to set a user role in WordPress. Finally, we will illustrate the effective way to track user activity on your website. Let’s enter!


WordPress User Roles and Importance:

The WordPress user role is the collection of permitted actions provided to a particular WordPress user. These specific actions are called “Capabilities”. Generally, creating new accounts on the website, and drop comments on the post are low-level permissions. In addition to this, the high-level capabilities include change themes, plugins, or the user on your website.

In WordPress, user roles help you to keep tracking these contributors and make sure everybody stays in their own place.

Now let’s talk about user roles Importance:

  • The user role makes your WordPress website more secure. It will not just restrain unwanted actions, but it will also make you feel relaxed. For instance, an untrusted user did not have permission to install plugins and themes on your website.
  • The user role makes it clear to your employees what they are required to do. Providing overabundant functions and capabilities users do not need, maybe bewilder them and directly impact employee engagement. That is the importance of giving specific user roles to your employees to make their work more efficient. They also navigate through your website without any hassle!
  • In WordPress, user roles help you to define your website workflows. Developing an uninterrupted system will make your online business a well-organized machine. With this, you can save your time. Let me give you an example, WordPress has premade user roles that you can apply to authors on your website for permitting them access to the specific functionality they required to write WordPress posts.

WordPress user roles can be applied actively to ensure that your WordPress panel is not disorganized. Users with more rights rather than actually need to happen wrong things quickly.


WordPress Default User Roles:

When you install WordPress, you will get five difficult user roles that are Subscriber, Contributor, Author, Editor, and Administrator. However, the multisite WordPress installation needs a sixth user role and that is Super Admin.

Look at the default user roles and their permissions from the least power to high authority!


1. Subscriber

Subscribers have fewer capabilities than others. They can create and update their user profile. They also log in to your WordPress website and change their password if they want. Basically, they did not have to create a post, edit in existing comments, or change any of the other website settings.

The main function of the subscriber is to view posts, manage their profiles, and get access to the content on the website.


2. Contributor

Users with the contributor role can create different posts, but can’t publish. The contributor role is quite limited due to they are not able to publish posts or upload media files. Importantly, they can not update or delete their post once it lives on the website. They did not have any permission to change website settings.

Contributors are a new content creator, such as one-time or occasional writers. For instance, if you have a guest blogging policy, then contributors are regularly creating a guest blog post for you.


3. Author

The user with an author role has full control over their own content, including create, edit, and publish posts. Moreover, they can also delete their own post even if they are already published on the website. On the contrary, they can not alter or delete posts of others, or any changes in website settings.

Furthermore, the author can not create a category but only select from existing categories. They can view comments which are pending review without modifying, approving, or deleting it. Authors are responsible for creating content for you, nothing more than that.


4. Editor

The WordPress Editor role manages the content created by authors and contributors. They have the authority to create, alter, publish, or delete any post or page even that belonging to the other user.

The Editor can not make larger changes like inserting themes and plugins or installing updates to the website.


5. Administrator

The Administrator is the most powerful WordPress user role with all permissions and capabilities. They have complete control over your website content, themes, plugins, and code. The administrator also inserts, alters, and deletes other users on the website. Moreover, they can remove other administrators as well.

Administrators are generally website owners or someone from the top management in the company. This role is provided to you when you create your website.

Mainly, there is only one administrator. If required, then you can assign this permission to another individual, and multiple administrators are available to the website. Most importantly, the administrator is the most powerful WordPress role, so always be careful when you provide these rights to other people.


6. Super Admin

The Super Admin is another most powerful WordPress role. But, this role is applied to the people who are running WordPress multisite websites and all websites are available in one network. The super admin can do everything as an administrator, but, they can insert, update, or delete any website from the network.

Furthermore, if the super administrator is available, then the regular administrator role will be modified. Let me give you an example, the simple administrator on the multisite website can no longer install, update, or delete any themes and plugins. Their permissions are forwarded to the super admin.

Ultimately, the super admin can decide which plugins can be used on the website, whilst the normal administrator can select whether they want to activate them or not.

Importantly, the super admin role is handy when you are running multiple websites.


How To Set User Roles In WordPress?

Assigning new user roles to your employee is really easy with WordPress.

User Activity Log

Firstly, you need to select the “users” column from the left menu in the WordPress dashboard.

Now, you will see the page with all of the users you have with their permissions. To insert a new user, click on the “Add New” on the top.

After that, fill the form, and choose the user role at the bottom. Finally, your user is created.

Importantly, tracking user activity keeps your contributors, authors, editors, and administrators amenable for their actions on your website.


How To Track WordPress User Activity?

Using an appropriate user activity tracking plugin, you can easily analyze exactly what every user does while logged in. It also helps to reduce compliance while maintaining the website. Here, we suggest you to use the User Activity Log Pro WordPress Plugin. This is a powerful WordPress plugin that helps you to monitor and track your activity that happens on the admin side.

Log Details

Moreover, this plugin informs you about WordPress core updates, website post updates, user activities, and many more. With this plugin, users can add custom events or hook for creating an activity log. Importantly, it provides password security so only authorized users can delete log details. Apart from this, the plugin provides a list of all the data as per the filter section like user wish, IP wish, user role wish, and many more.

Also Read: Top 10 Tools To Track User Activities On WordPress Website


Final Verdict!

Finally, carefully providing a user role to your user is important to make your website more secure and well organized. We hope this article helps you to know the WordPress user roles and importance. Apart from that, you will also learn how to track user activity on your WordPress website.

We at Solwin Infotech have a team of expert WordPress developers that provide a professional WordPress customization service that suits your needs. If you have any doubts regarding this above-explained content, then please feel free to contact us or let us know in the comment section below.

Categories : WordPress

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khushbu padalia

Sr. Wordpress Developer

Khushbu works at Solwin Infotech as a Sr. WordPress Developer. She has been working in Solwin since 2012 and helped company to grow high and become a global leader in IT industry. She delivers out of the box ideas in product development and site maintenance.

Read more posts by khushbu padalia

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Comments  (1)

  1. Sahil says:

    Nice article. Always happy to visit this site. Keep it up. Definitely, you have done a very well job. I appreciate your effort and thanks for providing the platform for getting information. Recommended to everyone.

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